CSUSB Space Reservation Request (for on-campus entities only)
Complete this form as indicated. Event Scheduling requires at least four (4) weeks prior to the event.
Facilities are scheduled on a first-come basis. After approval by Event Scheduling, you will receive a confirmation
of your space request via e-mail. If you do not, please contact Event Scheduling to confirm receipt of your request: 909-537-5236 or firstname.lastname@example.org.
For information regarding events, please visit our Web Page. Please be specific, as this
information may be reported to the web page. (Please feel free to email additional information to email@example.com.)
We suggest that you not try to print this page. You will be receiving an automated email response with all your submitted information, as your receipt
LOCATION: For all outside locations, an itemized list of all event activities and equipment needed must be sent to firstname.lastname@example.org.
TIME: Event time is the actual time of your event; Reserved time is the time needed before and after for setup and cleanup.
Parking – Are off-campus attendees paying for their own parking:
If no, is your department covering the costs for a
– For rooms NOT
in the Lower Commons (or additional furniture for rooms in the LC outside of standard setup above):
Are they to be delivered?
Will you be charging admission?
If yes, will CSUSB Dining Services be catering your event?
*Food Event Notification forms
may be required for events
serving food not provided by Food Services. For more information, contact Event Scheduling or EHS.
Will your event have amplified sound?
Interim Campus Energy Policy
- A utility surcharge will be applied to all facilities used "After Hours." Please contact Event Scheduling for costs.
– Is enforced 7-days a week. For all off-campus guests, parking arrangements are needed. Please contact Event Scheduling (x75236).
– To post your event to the marquee, a Marquee Request Form is required.
If the user is an organization, the requester hereby certifies by his/her signature, that the constitution or the bylaws of the organization
that he/she represents do not restrict membership on the basis of color, race, religion, national origin, ancestry, sex, age, or physical handicap.
If you are in need of an accommodation for your disability in order to participate in this event, please contact Event Scheduling at 909-537-5236 at least 72 hours in advance.
Standard Setup Types
Rows of 6' tables with 3 chairs at each table
60" round tables with 8 chairs per table
A hollow square of 6' tables with chairs on the outside of the square
Rows of chairs (no tables)
A U-shape of 6' tables with chairs on the outside of the U (open at top)
Maximum Capacities for Rooms in the Lower Commons (NOT using a SMART Cart) - Tables are 6' x 18"
NO SHOW/CANCELLATION NOTICE - Failure to notify Event Scheduling of a cancelled meeting/event may result in cancellation fees against your account.
The TRUSTEES, for and in consideration of the agreements of the LESSEE hereinafter expressed, hereby lease to the LESSEE, and the LESSEE leases from the
TRUSTEES, that property of the CAMPUS described in the Special Provisions for the term therein specified.
The LESSEE agrees to pay as rental for the said property an amount computed for the term of this lease at the rental rate per unit of time or event specified in the Special
Provisions, plus any special charges specified therein, payable at the date or dates set forth therein.
- The LESSEE shall use the said property only for the purposes specified in the Special Provisions.
The TRUSTEES agree to furnish all necessary utilities for the said property, including heat, water, and also light if the property is specified to be “with lights” except when
such services cannot be supplied for causes beyond the control of the TRUSTEES and except when there is a failure or defect in the physical plant or utility lines, whether
or not such failure or defect is beyond the control of the TRUSTEES, if the failure or defect cannot reasonably be remedied in time for use by the LESSEE during the term
hereof. The TRUSTEES agree to furnish all janitorial services required for said property.
The LESSEE may not make alterations or place or attach any fixtures, signs, or equipment in, or upon the said property except those alterations, fixtures, signs, and
equipment described in the Special Provisions. Any fixtures, signs, and equipment provided by LESSEE shall remain the property of the LESSEE and shall be removed
by the LESSEE from said property prior to the termination of this lease, or renewal thereof, restore said property to the same condition as that existing at the time of entering
upon the same under this lease, reasonable wear and tear and damages by the elements or by circumstances over which the LESSEE had no control excepted.
CAMPUS-owned furniture or apparatus may not be removed or displaced by LESSEE or any agent, employee, or invitee of the LESSEE without permission of the
TRUSTEES. The LESSEE shall cause any furniture or apparatus displaced to be replaced to the satisfaction of the TRUSTEES immediately after any event or occasion
for which the property is used by LESSEE.
- The LESSEE shall not violate nor suffer to be violated any federal or State law, local ordinance, or rule of the TRUSTEES or of the CAMPUS.
It is understood and agreed that the TRUSTEES and their agents shall have the right to enter the said property or any part thereof at any time for the purpose of examination
or supervision, or for the purpose of making repairs and alterations thereto as may be determined necessary by the TRUSTEES.
The LESSEE agrees to indemnify and save harmless the TRUSTEES, their officers, agents, and employees, from any and all loss, damage, or liability that may be suffered
or incurred by the TRUSTEES, their officers, agents, and employees, caused by, arising out of, or in any way connected with the use by the LESSEE of the said property.
It is mutually understood and agreed that this lease is not assignable by the LESSEE either in whole or in part, nor shall the LESSEE sublet any part of the said property.
This agreement may be terminated by either party upon two (2) business days for meetings; ten (10) business days for all other events via written (email/fax) notice to the
other party of this lease.
All notices herein required to be given, or which may be given by either party to the other, shall be deemed to have been fully given when made in writing and deposited
in the United States Mail, registered and postage prepaid, and addressed as herein provided or sent to the recipient’s email address. Notice to the LESSEE shall be
addressed to the LESSEE at the LESSEE’s address set forth on the signature page hereof or LESSEE’s email address which is listed on the signature page. Notice to the
STATE shall be addressed to the Event Scheduling Office at CSUSB: 5500 University Parkway, San Bernardino, CA 92407 or emailed to: email@example.com.
The Lessee, who signs the form, is designated as the responsible party and ensures the requesting organization adheres to all university policies, the safety of the persons
attending the event, and the care of the facility. If the requesting group is an organization, the Lessee should be an officer, leader, chairperson, or club advisor of the
organization. The Lessee assumes liability of the event. The Lessee, as the responsible party, shall be held responsible for any damages to University property as a result
of the event, and guarantees his or her presence throughout the entire event’s schedule.
The Lessee cannot request a reservation on behalf of another organization or individual; may not sell, sublease, or transfer reservations to another individual or
organization; and, must be the primary user of the space for the event.
Reassignment of space by the University may be necessary occasionally to accommodate priority University programs. Such reassignment will be determined by
Event Scheduling or upon recommendation of the Facilities Use Committee to the Vice President for Administration and Finance.
The University has many other policies that an organization of an event being held at the University should be aware when planning their event. Some of these policies
are listed in this section.